How it works

This workflow automatically extracts data from invoice documents (PDFs and images) and processes them through a comprehensive validation and approval system.

Key Steps

1. Multi-Input Triggers - Accepts invoices via email attachments or direct file uploads through webhook.
2. AI-Powered Extraction - Uses ScrapeGraphAI to extract structured data from invoice documents.
3. Data Cleaning & Validation - Processes and validates extracted data against business rules.
4. Approval Workflow - Routes invoices requiring approval through a multi-stage approval process.
5. System Integration - Automatically sends validated invoices to your accounting system.

Set up steps

Setup time: 10-15 minutes

1. Configure ScrapeGraphAI credentials - Add your ScrapeGraphAI API key for invoice data extraction.
2. Set up Telegram connection - Connect your Telegram account for approval notifications.
3. Configure email trigger - Set up IMAP connection for processing emailed invoices.
4. Customize validation rules - Adjust business rules, amount thresholds, and vendor lists.
5. Set up accounting system integration - Configure the HTTP request node with your accounting system's API endpoint.
6. Test the workflow - Upload a sample invoice to verify the extraction and approval process.

Features

• Multi-format support: PDF, PNG, JPG, JPEG, TIFF, BMP
• Intelligent validation: Business rules, duplicate detection, amount thresholds
• Approval automation: Multi-stage approval workflow with role-based routing
• Data quality scoring: Confidence levels and completeness analysis
• Audit trail: Complete processing history and metadata tracking