Daily Hydration 💧 Reminder with Slack/Discord & Airtable Reaction Tracking

Nodes

💧 Daily Hydration Reminder with Slack/Discord & Airtable Reaction Tracking

Automate wellness engagement in your community with a twice-daily hydration reminder sent to Slack or Discord, and automatically track member reactions in Airtable. This no-code workflow nurtures self-care culture while capturing engagement data—zero manual effort required.

Perfect for coaches, community managers, and solopreneurs who want to foster mindful habits and recognize active members.

🛠️ Step-by-Step Setup Instructions

Follow these steps to deploy the workflow in Make.com (compatible with n8n):

1. Import the Workflow

In Make.com or n8n, go to Scenarios > Import from File
Upload the provided JSON template

2. Set Up Scheduling

Locate the Schedule Trigger node
Confirm times are set to:
- 10:00 AM
- 3:00 PM
Adjust timezone in Make/n8n settings to match your audience

3. Configure GIF Library

Open the "Pick Random GIF" node
Replace placeholder URLs with your own:
- Hosted on Giphy, Imgur, or a public CDN
- Must end in .gif and allow hotlinking

Example:

https://media.giphy.com/media/abc123/giphy.gif

4. Connect Messaging Platform

Choose Slack or Discord:

For Slack:

Go to Send to Slack node
Replace {{SLACK_WEBHOOK_URL}} with your incoming webhook
Ensure the channel allows bot messages

For Discord:

Go to Send to Discord node
Replace {{DISCORD_WEBHOOK_URL}} with your server webhook
Enable embed permissions

🔗 Webhook Guide:

Slack Webhooks

Discord Webhooks

5. Enable Reaction Polling (Slack)

In Get Slack Reactions, add:
- {{SLACK_BOT_TOKEN}} with scopes:
  - reactions:read
  - channels:history
- {{SLACK_CHANNEL_ID}} (e.g., C012AB3CD)
The workflow uses the message timestamp to fetch reactions after 24 hours

⚠️ Discord note: Native reaction polling requires a Discord bot. This version supports Slack; Discord support can be extended using the Discord API.

6. Set Up Airtable Logging

In Log in Airtable node:
- Enter your Airtable Base ID
- Ensure table Hydration Reactions exists (see structure below)
- Map fields correctly (Date, Username, Reaction Count, etc.)
Connect your Airtable API credential

🗃️ Airtable Base Structure

This workflow logs every ✅ reaction into Airtable for long-term tracking.

Base: `Community Wellness Tracker`

Table: `Hydration Reactions`

Field

Type

Description

Date

Date

Date of the reminder (auto-filled)

Time Slot

Single Select

10:00 AM or 3:00 PM

User ID

Text

Slack/Discord user ID

Username

Text

Display name (e.g., @alex)

Platform

Single Select

Slack or Discord

Reaction Count

Number

Always 1 per reaction

Message Timestamp

Text

Message ID for reference

Processed

Checkbox

Marked false initially

🏆 Use a Grouped View in Airtable to create a monthly leaderboard:

Group by Username

Rollup: SUM(Reaction Count)

🔄 Workflow Explanation

The automation runs a daily cycle with feedback tracking:

Trigger: Fires at 10 AM and 3 PM via Schedule node
GIF Selection: Randomly picks a calming hydration GIF
Message Delivery: Sends formatted message to Slack or Discord
Wait: Pauses for 24 hours to allow reactions
Reaction Check: Uses Slack API to fetch ✅ reactions
Filter: Only proceeds if at least one ✅ is found
Log: Creates a record in Airtable for each reacting user

🔁 This creates a self-sustaining wellness loop—encouraging care and capturing engagement.

📦 Pre-Conditions & Requirements

Before use, ensure:

✅ Make.com or n8n account (Free tier supported)
✅ Slack workspace with webhook and bot token or Discord server with webhook
✅ Airtable account with base and API key
✅ Publicly accessible GIF library
✅ Internet access and JSON parsing enabled