Extract Invoice Data from Google Drive to Sheets with Mistral OCR and Gemini

Extract data from any PDF or image invoice dropped in Google Drive directly into Google Sheets – powered by AI OCR. Free, fully modifiable n8n workflow. Optional add-ons for pro features.

🚀 What this template does

Stop typing invoice data by hand. Drop a PDF or phone-snapshot into your Invoices Inbox folder in Google Drive and this n8n workflow will:

Auto-OCR the document with the Mistral OCR API

Match any fields you list in Row 1 of your Google Sheet (totally schema-agnostic)

Append a clean, structured row – every time

Works with both PDFs and images, in any language supported by Mistral.

Template JSON included, ready to import into self-hosted or n8n Cloud

👀 Who’s this for?

Freelancers & agencies processing client invoices

Small finance teams on Google Workspace

Anyone self-hosting n8n who wants an AI OCR flow without glue-code

No coding skills required – but flow tweaking is possible for power users.

🛠 Upcoming PRO Add-Ons I am also working on PRO add-ons for this template:

Add-On #1 – Error Handling & Alerts (ships Jul 2025)• Flags missing fields, branches to Email/Slack notification; prevents silent failures

Add-On #2 – Auto-Currency Converter (ships Jul 2025)• Detects invoice currency symbol/code → converts Total into your base currency via a free FX API

Add-On #3 – VAT / GST Breakdown (ships Jul 2025)• Extracts VAT number, net, tax rate, tax amount, gross – ready for EU/UK/AU filings

To pre-order these please see: https://ysqander.gumroad.com/l/N8N-AI-Workflow-Invoice-Data-Extraction-LITE