Meeting Management Agent

---

Use cases are many: Let users book, check, reschedule, or cancel meetings directly from Telegram. Perfect for solopreneurs, agencies, or teams who want an AI-powered assistant that prevents double-bookings, manages Google Calendar, and even sends email invites automatically.

---

Good to know
At time of writing, this workflow uses OpenAI GPT-4.1-mini for natural conversation handling. See OpenAI Pricing for updated info.
This workflow relies on Google Calendar for scheduling — if the model says “conflict found,” it means an event already exists in that time slot.

---

How it works

• Telegram Chat: A user types natural requests like “Book a meeting with Sarah tomorrow at 2 PM” or “Do I have meetings on Friday?”.

• AI Agent (OpenAI): Interprets the request, calculates dates (using Date & Time), and decides whether to create, update, or delete a meeting.

• Conflict Checking: Before booking, the agent checks Google Calendar for existing events to avoid overlaps.

• Meeting Management:

  • Create: Adds new events with title, description, attendees.
  • Update: Edits existing events.
  • Delete: Cancels meetings if requested.
  • Get: Lists all meetings for a date or time range.

• Notifications: Replies instantly on Telegram and, if needed, sends a Gmail email with meeting details.

• Memory: Keeps context of the conversation so users can speak naturally (“reschedule that meeting to 4 PM instead”).

---

How to use

• Start a Telegram chat with the bot.
• Type a request in plain English (no need for structured inputs).
• The agent will confirm or suggest alternatives if a conflict exists.
• Meetings appear in Google Calendar and details can be emailed via Gmail.

---

Requirements

• Telegram bot connected to n8n
• OpenAI API key (for AI-driven scheduling assistant)
• Google Calendar account (for event creation & conflict checking)
• Gmail account (for sending invites & confirmations)

---

Customising this workflow

• Add support for multiple calendars (work, personal, shared).
• Change the conflict-resolution logic (e.g., auto-suggest nearest free slot).
• Include recurring meetings (weekly standups, monthly reviews).
• Add Slack or WhatsApp integration for multi-platform scheduling.
• Extend Gmail invites with calendar attachments (.ics files).

---

👉 Rakin Jakaria