Sync Notion to Clockify including Clients Projects and Tasks

Purpose

This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks.

Demo & Explanation

How it works

• On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference
• Potential differences are then applied to Clockify
• If an item has been archived or closed in Notion, it is also marked as archived in Clockify
• All entities are processed sequentially, since they are related hierarchically to each other
• By default this workflow runs once per day or when called via webhook (e.g. embedded into a Notion Button)

Prerequisites

• A set of Notion databases with a specific structure is required to use this workflow
• You can either start with this Notion Template or adapt your system based on the requirements described in the big yellow sticky note of this workflow template

Setup

• Clone the workflow and select the belonging credentials
• Follow the instructions given in the yellow sticky notes
• Activate the workflow

Related workflows:

• Backup Clockify to Github based on monthly reports
• Prevent simultaneous workflow executions with Redis