🗂️ Auto-Create Airtable CRM Records for Zoom Attendees

This workflow automatically logs every Zoom meeting attendee into an Airtable CRM — capturing their details for sales follow-up, reporting, or onboarding.

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⚙️ How It Works

1. Zoom Webhook → Captures participant join event.
2. Normalize Data → Extracts attendee name, email, join/leave times.
3. Airtable → Saves/updates record with meeting + contact info.

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🛠️ Setup Steps

1. Zoom

• Create a Zoom App with meeting.participant_joined event.
• Paste workflow webhook URL.

2. Airtable

• Create a base called CRM.
• Table: Attendees.
• Columns:
  • Meeting ID
  • Topic
  • Name
  • Email
  • Join Time
  • Leave Time
  • Duration
  • Tag

3. n8n

• Replace YOUR_AIRTABLE_BASE_ID + YOUR_AIRTABLE_TABLE_ID in the workflow.
• Connect Airtable API key.

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📊 Example Airtable Row

Meeting ID

Topic

Name

Email

Join Time

Duration

Tag

999-123-456

Sales Demo

Sarah L.

[email protected]

2025-08-30T10:02:00Z

45 min

New Lead

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⚡ With this workflow, every Zoom attendee becomes a structured CRM record automatically.