Automate Client Onboarding with GPT-4o, GoHighLevel, Google Drive, Slack, and Gmail

Automate the complete client onboarding process using n8n, GoHighLevel, Slack, Google Drive, and Gmail.
This workflow ensures a smooth, scalable onboarding journey for every new client.

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📌 Purpose

This workflow is designed to:

• Eliminate repetitive setup tasks during onboarding
• Automatically create client-specific resources (folders, contacts, tasks, channels)
• Maintain seamless communication between your team and the client
• Deliver instant confirmation and welcome emails (via Gmail)

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⚡ Trigger

Triggered by an n8n Form submission (Client Onboarding Form) where clients provide:

• Name
• Email
• Company Name
• Website
• Proposal/Scope Document (PDF)

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🛠️ Actions Performed

1. Extract Proposal/Scope Document

   • Reads uploaded PDF and extracts key details.

2. Google Drive Setup

   • Creates a client folder in Drive
   • Saves uploaded proposal for team access

3. GoHighLevel Setup

   • Creates or updates client contact in GoHighLevel
   • Uses AI to parse proposal and generate 20–30 detailed onboarding tasks
   • Creates tasks directly in GoHighLevel for structured project management

4. Slack Setup

   • Creates a dedicated client Slack channel
   • Posts a welcome message with checklist and kickoff details

5. Welcome Email

   • Sends a personalized Gmail email including:

     • Google Drive folder link
     • GoHighLevel workspace access
     • Slack channel invite
     • Onboarding call scheduler link

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🧩 Workflow Architecture

flowchart TD
    A[Form Submission] --> B[Extract Proposal PDF]
    B --> C[Create Google Drive Folder]
    C --> D[Save Folder ID]
    D --> E[Create/Update GoHighLevel Contact]
    E --> F[AI: Segment Tasks from Proposal]
    F --> G[Loop Over Tasks]
    G --> H[Create Tasks in GoHighLevel]
    G --> I[Slack Create Channel]
    I --> J[Slack Post Welcome Message]
    J --> K[Send Gmail Welcome Email]

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🔧 Configuration Notes

Before using this workflow, configure:

1. Google Drive

• OAuth2 credentials
• Folder creation permissions

2. GoHighLevel

• OAuth2 credentials for API access
• Ensure permissions for contacts and tasks

3. Slack

• Slack App with bot permissions

• OAuth scopes:

  • channels:write
  • chat:write
  • users:read.email

4. Gmail (OAuth2 or SMTP)

• Configure account for sending emails
• Update recipient details

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📬 Example Outputs

✅ Slack Channel Welcome

Automated Slack post welcoming the client and outlining next steps.

✅ Gmail Welcome Email

Personalized welcome message with links to Drive, Slack, and GoHighLevel.

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🚦 Suggested Triggers

This workflow can be adapted to trigger on:

• Payment received (Stripe/PayPal)
• Contract signed (DocuSign/HelloSign)
• CRM Opportunity Won (GoHighLevel or HubSpot)

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🏷️ Tags

onboarding · automation · gohighlevel · slack · google-drive · gmail

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📢 Notes

• Due dates that fall on weekends are shifted to the next weekday.
• AI-powered parsing ensures granular tasks and sequential steps.
• Designed for scalability, ensuring every client receives a consistent onboarding flow.